Hui-ā-Tau agenda and voting details

Notice of special & ordinary resolutions polls and Notice of Annual General Meeting

Notice is hereby given that a poll of Registered Adult Members of Ngāti Rārua Iwi Trust will be conducted in conjunction with the Annual General Meeting to be held on Saturday 14 November 2026.

Members will be asked to vote on the following resolutions relating to proposed amendments to the Ngāti Rārua Iwi Trust Deed and associated amendments to the constitution of Ngāti Rārua Asset Holding Company Limited, required following the Māori Fisheries Amendment Act 2024.

Resolution 1 (Ordinary Resolution):

That the proposed amendments to the Ngāti Rārua Iwi Trust Deed and to the constitution of Ngāti Rārua Asset Holding Company Limited presented to members at the 14 November 2026 AGM are for the collective benefit of all members of Ngāti Rārua.

This resolution requires approval by not less than 50% of votes cast.

Resolution 2 (Special Resolution):

That the amendments to the Ngāti Rārua Iwi Trust Deed presented to members at the 14 November 2026 AGM are approved under section 17(2) of the Māori Fisheries Act 2004 (as amended) and clause 7.3(g)(ii)(aa) of the Trust Deed.

This resolution requires approval by not less than 75% of votes cast.

The proposed amendments include updating the Trust Deed to reflect changes introduced by the Māori Fisheries Amendment Act 2024, revising the process for approving any future sale of fisheries settlement assets, removing restrictions on trustees also serving as directors of Ngāti Rārua Asset Holding Company Limited; and other consequential and administrative amendments.

Further details are in the supporting information contained in your voting pack and a full marked-up copy of the Trust Deed will be available on the Trust’s website: ngatirarua.iwi.nz

Method of Voting

Voting will be held under the first-past-the-post electoral system, by way of postal, online and in-person voting. The relevant dates are:

• Voting papers will be mailed to Adult Registered Members from Thursday 15 October 2026;
• Special voting will be available from Thursday 15 October 2026 to 12 noon, Saturday 14 November 2026 by phoning 0800 922 822;
• Postal and Online voting closes at 12 noon, Saturday 14 November 2026;
• Ballot box voting will be available for the hand-delivery of voting documents at the Annual General Meeting from 10.30am to 12 noon on Saturday 14 November 2026.
  www.ngatirarua.iwi.nz

Annual General Meeting

An Annual General Meeting will be held at Te Awhina Marae, 133 Pah Street, Motueka on Saturday 14 November 2026 at 10:30am.

Matters to be discussed at the Annual General Meeting are as follows:

1. Mihi (10.30am)
2. Karakia
3. Apologies
4. Previous Minutes
5. Appoint Auditor
6. Discussion - Resolution 1
7. Discussion - Resolution 2
8. 2025-26 Annual Report
9. General Business
10. Voting closes for Poll (12 noon)
11. General Business
12. Declaration of Provisional Results
13. Farewell and Welcome Trustees
14. Close of AGM
15. Hākari (1.00pm)

Invitation to Register

Ngāti Rārua invites anyone who has not already registered, aged 18 years or over, and with the appropriate whakapapa, to apply to be included on the Trust’s Members Register.

Registration forms can be obtained from the Rūnanga at Tokomaru House, 65 Scott Street, Blenheim, or by emailing: BoardSecretary@ngatirarua.co.nz

Dated at Blenheim, 15 October 2026
Dale Ofsoske, Returning Officer, Independent Election Services Ltd
for Ngāti Rārua Iwi Trust & Ngāti Rārua Settlement Trust
Phone (03) 577 8468 www.ngatirarua.iwi.nz